To all departments:

Beginning this fiscal year end for 2016, there will no longer be a short period of time after June 30 where Disbursement Vouchers (DV’s) or Payment Requests (PREQ’s) will still post to your accounts. Instead, invoices submitted after June 30 as DV’s or PREQ’s will automatically post to period 1 in fiscal year 2017.

In order to properly record expenditures in the appropriate fiscal year, please review your KFS accounts for completeness and contact vendors as needed. Also, be sure to review contracts for any large invoices that are expected to be received and posted before June 30th.

Please contact Stacy Russolino (6-8109) or Robin Hoagland (6-3780) if you have any questions regarding the cut-off. If you have questions regarding invoice payments, please contact Accounts Payable (6-4137).

Thank you.

Annette Pavone, CPA
KFS Functional Coordinator & Accounting Manager
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone: (860) 486-2934
Fax: (860) 486-0570

From: Kuali Financial System [mailto:KFS-L@LISTSERV.UCONN.EDU] On Behalf Of Pavone, Annette Sent: Friday, February 26, 2016 8:28 AM To: KFS-L@LISTSERV.UCONN.EDU Subject: The Intra-Account Adjustment eDoc (IAA)

Many departments have started to utilize the secondary coding on Accounting lines such as Sub-Account, Sub-Object Code and Project Code. These codes are very useful if you would like to further define General Ledger activity for reporting purposes. With the September 2015 Upgrade of KFS, a new Financial Processing eDoc was introduced that is specifically designed to help add/correct secondary coding on balances: the Intra-Account Adjustment (IAA). Previously, only the General Error Correction or the Distribution of Income and Expense eDoc were used to re-allocate balances for sub-coding purposes. What makes the IIA better?

1. The IAA does not route for central approval (Accounting won’t be reviewing it)
2. It includes both a Reference Number field and an optional Line Description
3. It can be used for payroll object codes*
4. Use it to re-allocate previous activity, or to correct errors in coding

Some other things you should know about the IAA:

It does not allow for changes to the account or object code; only the sub-coding may be changed

1. It cannot be used for Budget Balances; only Actual Balances can be adjusted with the IAA
2. Similar to the GEC or DI, it will not change the original transaction; the Reference Number field can be used to reference the original transaction eDoc number

For a PowerPoint presentation on Sub-Accounts, Sub Object-Codes, and Project Codes, click here.

*Changes to payroll object codes on an IAA eDoc will only be reflected in the General Ledger, the Labor Ledger will remain unchanged.

If you have any questions regarding the Intra-Account Adjustment eDoc, or the use of sub-coding, feel free to contact me.

Annette Pavone, CPA

2/9/2016: Budget Construction is now open for development of FY17 Budgets. Find everything you need to get started at http://budget.uconn.edu/about-budget-construction/lets-get-started/

1/28/16 – Do you have staff changes that require an edit to Fiscal Officer, Account Supervisor, or Account Manager on several accounts? Instead of submitting an Account edit for each account, contact the Accounting Office. Central Accounting staff can initiate an Account Global eDoc to make the changes all at once.

11/17/2015 – Have you set up your “My Top Transactions” and “My KFDM Reports” on the My KFS page? Just click on “Update” to add your most frequent transactions, lookups and standard reports.