Are you a Fiscal Officer who is planning a summer vacation? Please be sure that your accounts have a delegate who can approve eDocs on your behalf so that eDocs do not get stuck in Workflow. The Accounting Office recommends having a permanent secondary delegation on your accounts, and also recommends delegating “UP” to a supervisor when possible. Keep in mind that the Fiscal Officer is responsible for actions taken on their behalf.

 

There are 2 reports in KFDM to help you with your delegations (Standard Reports ~ KIM folder):

      Missing Account Delegations: This report will show all of your accounts where no delegation is set up.

      Account Delegations Summary: This report will show current active delegations. You can run it by:

            Fiscal Officer NetID

            Parent Organization

            Organization

            Account

            Delegate NetID

 

To set up delegations for multiple accounts, use the Account Delegate Global eDoc. To set up a delegation on only one account, use the Account Delegate eDoc.

 

As a reminder: The Account Delegate Global eDoc will override any existing delegations; the Account Delegate eDoc will not override any existing delegations.

 

For answers to your questions about delegations, please see the Delegations topic here: , https://kb.uconn.edu/space/FPB/10946281788/KFS+Fiscal+Officer+Delegationsor you may contact me directly.

 

Thank you, and enjoy your time off!

 

Annette

 

 

 

Annette Pavone, CPA

Lead Accountant, Inventory Control & Capitalization

Accounting Office

University of Connecticut

343 Mansfield Road

Storrs, CT 06269-1074

Phone (860) 486-2934

 

If you are looking to close an account effective for FY23, the following steps 1 – 3 need to be completed before June 30, 2022. To close a grant account (sub-fund = RSTSP, UNRSF, UNRSP), please contact SPS. For all other accounts, please follow the directions below:

1. 1. The Account must have no balance sheet amounts remaining, so be sure that all account activity is complete. Then initiate a Transfer of Funds e-doc (TF) to move any remaining available cash (1100 object code) out of the account. Be sure to use the correct transfer object codes 32XX and 33XX on the TF. Once the TF has been completed (prior to June 30^th), the account can be closed only after year end processing has occurred (in August). For more information, contact the Accounting Office.
2. 2. There should be no open encumbrances in an account, so make sure that all purchase orders are either closed or amended to include a different account. On the Open Encumbrances inquiry, the Outstanding Amounts should all be zero. For more information, contact Purchasing.
3. 3. Eliminate any current or base budgets in KFS by initiating a Single Sided Budget Adjustment. For more information, contact your Budget Analyst.

The following step should be completed after the final close of FY22 has been completed, at the end of August:

4. 4. After all of these steps are done, and the final close of FY22 has been completed at the end of August, initiate an Account edit eDoc (search for the account, then click edit):
   a. Choose an expiration date (today or later than today)
   b. Click the “closed” box on the Account Maintenance tab
   c. Enter a Continuation Chart of Accounts Code and a Continuation Account Number on the Account Responsibility tab

 

Annette Pavone, CPA

Lead Accountant, Inventory Control & Capitalization

Accounting Office

University of Connecticut

343 Mansfield Road

Storrs, CT 06269-1074

Phone (860) 486-2934

The annual notice of financial year-end deadlines for contracts, commitments, expenditures and other transactions is located at the following link: Fiscal Year-End Deadlines 6/30/2022. Your attention to and assistance in meeting these deadlines are necessary to ensure an orderly closing of University financial records and the audit of the financial statements that ensues following the close.  As with any close of a fiscal year, the Finance team members are committed to assisting you with your procurement and reimbursement needs.  We will continue to process all documents in accordance with Federal, State and University requirements, in support of operational, educational and research activities during this period.

For more information, contact: Trish Casey, AVP of Financial Operations and Controller, University of Connecticut at patricia.casey@uconn.edu.

 

Stacy Russolino, CPA

Manager of Financial Reporting

Accounting Office

University of Connecticut

343 Mansfield Avenue Unit 1074

Storrs, Connecticut 06269-1074

Colleagues,

 

We are writing to announce that Kuali Financials was upgraded on February 26, 2022.

 

Kuali Financials is a comprehensive software suite that serves as the University’s financial system of record for accounting and other fiscal operations. It relied heavily on Kuali RICE, a standalone application, for identity information, permissions, and workflow. These applications operated separately, and the substantial communication between them was limited to a service bus. The recent upgrade contained a number of bug fixes and some cosmetic enhancements, but more importantly, it unified Financials with RICE. This enhanced performance by streamlining the architecture and efficiently combining functionality. It also maintains the University at an up-to-date version of the environment, which positions us for our upcoming transition from an on-premise implementation to the KualiCo cloud-hosted one.  More information about the UConn financial infrastructure is available at financialapps.its.uconn.edu.

 

Please do not hesitate to contact us with comments, questions, or concerns.

 

Regards,

 

Michael

Brett Paulson

 

—

Michael R. Mundrane, Ph.D.

Vice President for Information Technology and Chief Information Officer

Professor in Residence, Computer Science and Engineering Department

University of Connecticut

860.486.1777

 

Students first.  UConn always.  Huskies forever.